The receptionist that never sleeps, never misses a call, and responds in seconds — 24/7
AI Front Desk Systems act as a 24/7 receptionist for service businesses — responding to missed calls, texts,
and web inquiries instantly so you stop losing jobs you already paid to earn through ads, SEO, and referrals.
No obligation. Limited availability.
Every delay costs you jobs
Missed calls = missed revenue
One emergency job can be worth thousands. Losing just a few each month adds up fast.
When a customer calls a plumber or HVAC company, they’re often calling multiple businesses at the same time.
If no one answers — or if follow-up is delayed — that job usually goes to the next company on the list.
Faster response times consistently lead to higher booking rates. Every missed call or delayed reply increases the chance the customer moves on.
We were missing calls during lunch, evenings, and weekends — and we didn’t even realize how much business we were losing. Once we had instant response and follow-up in place, booked jobs went up almost immediately.
Instant response. Consistent follow-up. Fewer lost leads.
How the AI Front Desk Solves This:
An AI Front Desk System responds the moment a call, text, or web inquiry comes in — even after hours.
It continues the conversation, answers common questions, captures accurate contact details, and guides customers toward booking an appointment.
A receptionist works 8 hours a day. Your leads don’t.
A traditional receptionist is only available during business hours.
Calls that come in early mornings, evenings, nights, weekends, or holidays often go to voicemail — and voicemail rarely converts.
To truly cover your phones and leads 24 hours a day, most businesses would need:
multiple shifts
multiple people
coverage for breaks, sick days, and time off
In practice, that usually means two to three people just to maintain consistent availability.
An AI Front Desk System operates 24/7, without breaks, fatigue, or downtime — responding instantly whether it’s 2 PM or 2 AM.
It’s not replacing one receptionist.
It’s filling the gaps that two or three people would otherwise need to cover.
What This Replaces
What most service businesses rely on today
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Common setup
• Busy office staff juggling calls
• Missed texts and web inquiries
• Manual follow-up
• Leads slipping through the cracks
With an AI Front Desk
• Automated follow-up
• Centralized conversations
• Consistent answers
• Fewer interruptions for staff
Why this often pays for itself
To match the same level of responsiveness manually, most service businesses would need multiple employees rotating shifts.
Even one full-time office employee comes with:
salary
payroll taxes
benefits
training
turnover risk
An AI Front Desk System handles front-line communication continuously — often paying for itself in a matter of months by recovering missed opportunities and reducing the need to hire additional staff.
This isn’t about replacing people.
It’s about avoiding the need to hire more just to keep up.
System Options
Three System Configurations. One Outcome: Zero Missed Leads.
We install AI Front Desk Systems in two configurations depending on call volume, business complexity, and growth goals.
AI Front Desk Lite
AI Front Desk Lite automatically follows up with missed callers by text — so every inquiry gets a response, even after hours.
• Sends an automatic text when a call is missed
• Responds within seconds, even after hours
• Starts a conversation with the caller instead of losing them
• Captures the lead and stores it in a simple dashboard
• Keeps every inquiry organized so nothing slips through the cracks
• Sends gentle follow-ups if the caller doesn’t reply
• Works alongside your existing phone system
• No apps for your team to learn
Optional add-ons: website form + email capture (so online inquiries don’t get missed either).
If someone calls and you miss it, the system texts them immediately and keeps the conversation going until they book or reply.
Setup: Starting at $1,500
Monthly: Starting at $399 / month
AI Front Desk Pro
A full AI front desk that responds instantly across phone, text, email, and website inquiries — day, night, weekends, and holidays:
• Answers incoming phone calls 24/7 with a friendly AI receptionist
• Talks with callers, answers common questions, and books appointments
• Prevents missed calls after hours (and during busy times)
• Can back up your team by answering if no one picks up
• Responds instantly to texts, emails, and website form submissions
• Collects key details so your team knows exactly what the caller needs
• Follows up automatically if someone doesn’t book right away
• Escalates urgent or high-value requests to a real person when needed
This system does the work of multiple receptionists — without breaks, sick days, or missed calls — and ensures every lead gets a fast, professional response.
Note: If you’re high-volume or have special handling needs (ex: multiple departments, multiple crews, different services with different schedules, or lots of daily calls), Enterprise may be a better fit.
Setup: Starting at $5,000
Monthly: Starting at $699 / month
AI Front Desk Enterprise
A custom-built AI front desk for businesses with multiple locations or one large, high-traffic operation — so every caller gets routed correctly and handled fast, without chaos:
• Automatically sends callers to the right place based on what they need (new service, existing customer, billing, scheduling, etc.)
• Handles heavy call volume without long hold times or missed calls
• Books the right appointment across multiple locations, crews, or service types (ex: install vs repair)
• Answers more detailed questions using your real services, policies, and service area
• Flags urgent or high-priority requests and alerts the right person immediately
• Connects with your existing tools (CRM, scheduling, call tracking, intake forms)
• Includes custom setup, testing, and performance tuning based on real conversations over time
Enterprise is for businesses where the front desk isn’t “simple” — it’s busy, complex, and high-stakes — and you need a system built around how your operation actually works (24/7).
Contact us for Enterprise pricing
Custom Installation, Based on Your Business
AI Front Desk Systems are scoped based on factors like:
• call volume
• number of staff
• lead sources (calls, SMS, web, ads)
• required hours of coverage
• growth goals and booking volume
Just like HVAC, electrical, or security system installs, pricing is determined after a Front Desk Audit to ensure the system is sized correctly for your operation — not overbuilt, and not underpowered.
This keeps costs aligned with your actual needs and ensures the system performs as expected from day one.
Local Credibility
Currently working with a limited number of service businesses across the greater Los Angeles area.
What the AI Front Desk Is Made Of
A fully integrated front desk system built to capture, qualify, and book jobs automatically.
The AI Front Desk System is not a single tool or chatbot.
It’s a complete, multi-layered system designed to replace the work of multiple front desk staff — without the limitations of human availability, speed, or consistency.
Each installation is customized to your business and built from five core components working together seamlessly.
Component 1: Multi-Channel Communication Layer
The system responds instantly across:
• Phone calls
• SMS/text messages
• Website inquiries
Whether a customer reaches out during business hours, after hours, or on weekends, every inquiry is handled immediately — eliminating missed opportunities.
Component 2: Trained Conversational Intelligence
The AI is trained specifically on:
• Your services
• Your pricing logic
• Your policies
• Your service area
• Your preferred language and tone
It doesn’t guess. It doesn’t improvise. It follows the rules of your business exactly — every time.
Component 3: Intelligent Lead Qualification & Data Capture
The system gathers:
• Name
• Phone number
• Job details
• Location
• Urgency level
All information is captured accurately, logged, and routed correctly — without typos, missed fields, or incomplete notes.
Component 4: Automated Booking, Confirmations & Follow-Up
The AI:
• Guides customers toward booking
• Schedules appointments directly
• Sends confirmations
• Sends reminders
• Follows up if a customer goes quiet
This dramatically reduces no-shows and lost leads while increasing close rates.
Component 5: Human Escalation & Oversight
The system knows when to:
• Escalate to a human
• Notify your team
• Flag high-value or urgent opportunities
You remain in control — without being involved in every conversation.
Together, these components create a front desk that works 24/7, responds in seconds, and never gets tired — delivering the equivalent output of multiple full-time staff members at a fraction of the long-term cost.
Start with a Free Front Desk Audit
We’ll review how your calls, texts, emails, and web leads are handled today —
and show you exactly where opportunities are being missed.
Every AI Front Desk System is custom-installed based on your business.
Just like HVAC or electrical work, pricing depends on:
call volume
lead sources
hours of coverage
team size
growth goals
After the audit, you’ll receive a clear recommendation and proposal —
no pressure, no obligation.
